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Mail us on: [email protected]               AAS is a  Registered Charity No:235231

Privacy Policy


Avoncroft Arts Society ("AAS", "we", "our" or "us") regards your privacy as very important. We therefore follow strict security procedures in accordance with our legal obligations under The General Data Protection Regulations 2018 (“GDPR"). This policy sets out the basis on which we process any Personal Data we collect from you or that you provide to us when you use our website at (the "Site"). We will update this Privacy Policy from time to time so please check regularly to ensure that you are aware of the latest version




1.1In this Privacy Policy, "Personal Data" means any data relating to a living individual who can be identified from that data (or from that data and other information in our possession).

1.2Processing means anything done with/to personal data, including storing it.

1.3Data Subject the person about whom the personal data are processed (AAS Members).

1.4Data Controller the organisation (Avoncroft Arts Society)

1.5Data Processor the administrators (finance, classes/groups, room bookings

When AAS collect, use, store and manage personal data the new GDPR requires us to tell the individuals what AAS are going to do with the information. What AAS must tell members depends on whether it obtained the personal data direct from the members. Information AAS supplies about the processing must be; Concise, transparent, intelligible and easily accessible. Written in clear and plain language and free of charge.:



2.1. When the Data Subject send an email enquiry. We will use the data subject email address to communicate important information about membership, payments, classes and events at Avoncroft Arts Society.

2.2. If the data subject has chosen to be on our mailing list, we send the data subject our newsletter, and information from AAS about classes/events that we consider to be relevant to the data subject. At the end of AAS newsletters or offers, we always provide you with the opportunity to remove yourself from our mailing list. You may also opt in or out of either form of mailing by emailing [email protected]

2.3. If the data subject chooses to become a member of AAS, you are agreeing to disclose your email address to the administrator of the site. Through AAS, a site administrator can choose to mail individual members, groups of members or the entire membership of the site. When you join, you can choose to not be part of the mailing list. You can at any time choose to remove yourself from the mailing list of a site by using the unsubscribe function at the end of every email sent.



3.1. If you choose to subscribe to membership of AAS, we ask you some additional personal questions such as your address post code and Telephone number.

3.2. We shall not disclose your Personal Data to any person except in accordance with this Privacy Policy.



We use the Personal Data we collect from you to:

 4.1. To administer AAS Membership Records

4.2. To deal with your inquiries and requests;

4.3. allow you to participate in any features on the Site, where you choose to do so;

4.4. send you relevant communications, including announcements and administrative messages;

4.5. send you newsletters and information about classes and events.

5.6. understand how our members use our services so that we can continuously improve the Site and the services we offer.

5.7 To maintain our own accounts and records.



Other than as expressly provided in this Privacy Policy, we may not disclose your Personal Data with a third party without your strict consent.


6.  SENSITIVE PERSONAL DATA - We do not ask for personal data.

6.1. "Sensitive personal data" includes information about a person's racial or ethnic origin, political opinions, religious or similar beliefs, trade union membership, physical or mental health or condition or sexual life, or about the commission of, or proceedings for, any offence committed or alleged to have been committed by that person, the disposal of such proceedings or the sentence of any court in such proceedings. We do not intentionally collect or process any sensitive personal information about you and by law we may only process any such sensitive personal data under strict conditions.

6.2. You should only provide sensitive personal information to us if you are happy for us to have access to it. For the avoidance of doubt, if you give us, or give us access to, sensitive personal information, you are giving us your express consent to our processing it for the purposes of providing our services to you.



Avoncroft Arts Society complies with its obligations under the GDPR by keeping Personal Data up-to-date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

Personal Data will be:

•Processed lawfully, fairly and transparently.

•Only be used for a specific processing purpose that the data subject (AAS Member) has been made aware of and no other, without further consent.

•Only the minimum amount of data will be kept for specific processing

•Data must be accurate and kept up-to-date.

•Data will not be stored for longer than necessary, and storage will be safe and secure



We want you to feel confident about using the Site and we are committed to protecting the personal information that we collect. We limit access to personal information about you to administrators who reasonably need access to it to provide products or services to you, or in order to do their jobs. We have appropriate technical and Organisational measures in place to protect the personal information you provide to us against unauthorised or unlawful use and against accidental loss, damage or destruction.


9.1. By registering with AAS and using our website, you consent to the collection and use of information by us in the ways described above. If we decide to change our Privacy Policy, we will post those changes on this page so that you are always aware of what information we collect, how we use it and under what circumstances we disclose it. It is your responsibility to check regularly to see whether we have made any changes to our privacy policy.

9.2. If you do not agree to the terms of this Privacy Policy or any changes we make to it from time to time, please do not continue to use the Site.



You have the right to ask for a copy of any personal information that we hold about you in our records, to correct any inaccuracies in that information and to update any information that is out of date. Please contact us via the link below should you wish to do so.

If you have any specific questions about this Privacy Policy or your relationship with us as a user of the Site, please CONTACT US [email protected]